Well worded emails get to the point and are more effective.
Well drafted emails create a professional image.Good subject lines get opened and don't land up in the recycling bin.Drafting a well worded email means you are less likely to offend; this means less law suits.Well drafted emails are less likely to be sent to the wrong person.Good subject matter means fewer misunderstandings.Important Email Etiquette TipsRun a spell check and edit before sending.
- Thesis Statement
- Structure and Outline
- Voice and Grammar
Check that the email is addressed to the right person.Do not default "Reply to All", select this option only if the email is relevant to all.Keep emails short and to the point, lengthy emails are often deleted. Break larger emails up into separate mails.
When replying to a message ensure your reply is above the message (thread) you are quoting.When replying to an email place your signature above the quoted text (message thread).Do not forward any chain mail, most of these are hoaxes and simply annoy their recipients.Ensure your virus protection is up to date; you don't need any worms or Trojans sneaking in.Add a message when forwarding emails, eg. We were both searching for an argumentative essay outline; I received this link and thought you would also find it beneficial.Acknowledge receipt of email if a later response is required.
This reassures the writer that the mail has not been gobbled up by a spam filter.Never send large attachments. If these are essential, request permission first.
Correct grammar, spelling and punctuation are essential.Avoid acronyms at all costs. Instant messaging has birthed new acronyms (eg.
FYI – for your information), do not use these.Resize pictures and attachments before adding to the body.AVOID.